Admin & Office Coordinator – Interim Contract

About the role

This entry‑level position supports the HR function by handling a wide range of administrative and office coordination tasks. The role ensures smooth daily operations, manages relationships with service providers, and assists with travel and logistics for staff.

Key responsibilities

• Receive, distribute and file documents from external partners and suppliers.
• Manage office supplies, stationery purchasing and inventory.
• Organise internal meetings, company events and coordinate hotel and flight bookings.
• Monitor maintenance, repair activities and liaise with external service providers.
• Review supplier invoices, prepare supporting documentation and track office‑related expenses.
• Handle petty‑cash operations, prepare monthly reports and coordinate expense claim submissions.
• Maintain records of office assets, support onboarding logistics and update administrative trackers.
• Coordinate IT interventions, process purchase requests, create SAP purchase orders and track related expenses.
• Provide operational support for employee engagement activities and assist HR projects.

Required profile

• 1–3 years of experience in administration, office coordination or support roles.
• Strong organisational, multitasking and communication abilities.
• Detail‑oriented, proactive and able to work with multiple internal and external stakeholders.
• Bachelor’s degree in Administration, Management, Business Administration or a related field.
• Fluency in French and English.

Required skills

• Proficiency in Microsoft Office applications.
• Knowledge of SAP or other ERP systems (preferred).