Records Specialist – Remote

About the role

We are looking for a highly organized Records Specialist to manage both physical and digital company records. The role is fully remote and requires meticulous attention to detail, confidentiality, and the ability to keep documentation accurate and easily accessible.

Key responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency; correct errors and remove duplicates.
• Maintain organized filing systems and ensure proper categorization of documents.
• Retrieve records efficiently upon request and process incoming documents.
• Assist with scanning, indexing, uploading, and archiving of documents.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Support records retention, archiving, and disposal procedures while maintaining confidentiality.
• Prepare reports, spreadsheets, and summaries related to records.
• Coordinate with internal teams to obtain missing or updated information.
• Support audits, compliance reviews, and information requests as needed.

Required profile

• Previous experience in records management, data entry, document control, or a similar administrative role.
• Proven ability to manage large volumes of information with high accuracy.
• Strong organizational, time‑management, and problem‑solving skills.
• Ability to work independently, meet deadlines, and collaborate with remote teams.
• Reliable internet connection and a suitable remote‑work setup.
• Professional, dependable, and detail‑oriented attitude.
• Fluent English for communication and documentation.

Required skills

• Microsoft Excel
• Google Sheets
• Working with databases
• Document management systems