Scheduling Coordinator – Remote

About the role

We are seeking a proactive Scheduling Coordinator to manage calendars, appointments, and daily coordination activities for our remote team. The role ensures that meetings, client interactions, and internal sessions are organized efficiently and communicated clearly.

Key responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business needs.
• Communicate appointment details with clients, customers, employees, and other stakeholders.
• Monitor calendars for conflicts, adjust as needed, and send confirmations, reminders, and follow‑up communications.
• Coordinate meeting times across teams, locations, and time zones.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no‑shows.
• Prepare daily or weekly scheduling reports when required.
• Identify recurring scheduling issues and recommend process improvements.

Required profile

• Previous experience in scheduling, coordination, administrative support, or customer service.
• Excellent verbal and written communication skills in English.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Ability to manage multiple appointments and priorities simultaneously.
• Reliable internet connection and a suitable remote‑work setup.
• Professional, responsive, and dependable attitude.

Required skills

• Google Calendar
• Microsoft Outlook
• Google Workspace
• CRM systems
• Spreadsheets