The Executive Office Manager role is pivotal to the smooth functioning of Africa Capitalworks’ Casablanca office. This position demands a seasoned professional who can manage a wide array of administrative tasks while providing high-level executive support. The incumbent will be responsible for the day‑to‑day administrative operations that keep the office running efficiently. This includes managing office supplies, coordinating with suppliers, and ensuring that all office equipment and facilities are maintained to the highest standards.
One of the core responsibilities is calendar coordination for senior executives. The manager will schedule meetings, prepare agendas, and ensure that all participants are informed and prepared. Meeting organization extends beyond scheduling; it involves setting up virtual and in‑person sessions, arranging travel logistics, and ensuring that all necessary resources are available. The role also requires a strong relationship with external vendors and service providers, acting as the primary liaison to negotiate contracts and resolve any issues that arise.
Document management is another critical area. The Executive Office Manager will oversee the creation, storage, and retrieval of corporate documents, ensuring compliance with internal policies and external regulations. This includes maintaining electronic filing systems, managing SharePoint and Teams collaboration spaces, and ensuring that all documents are properly archived and protected.
Financial support is integral to the role. The manager will assist the finance team with monthly reporting, budget monitoring, and expense reconciliation. This involves preparing financial summaries, tracking departmental budgets, and ensuring that all financial transactions are accurately recorded and reported in accordance with company policies.
Regulatory compliance and governance are central to Africa Capitalworks’ operations. The Executive Office Manager will stay abreast of local and international regulations that affect the company’s activities in Sub‑Saharan Africa. This includes monitoring changes in corporate law, labor law, and ESG reporting requirements. The manager will work closely with the governance team to implement policies and procedures that align with best practices and regulatory expectations.
ESG initiatives are a growing focus for the company. The role requires an understanding of ESG frameworks and the ability to support ESG reporting and initiatives. The manager will coordinate ESG data collection, assist in the preparation of ESG reports, and collaborate with various departments to embed ESG considerations into day‑to‑day operations.
Human Resources administration is a significant component of the position. The Executive Office Manager will handle HR tasks such as onboarding new hires, managing offboarding processes, and maintaining employee records. The role requires a solid grasp of payroll fundamentals, benefits administration, and HR policies. The manager will also support HR development initiatives, including training programs, performance reviews, and employee engagement activities.
Policy implementation and budget monitoring are essential for maintaining operational efficiency. The manager will ensure that all policies are communicated effectively to staff, monitor compliance, and provide feedback to senior leadership. Budget monitoring involves tracking departmental expenditures, preparing variance reports, and recommending cost‑saving measures where appropriate.
Facility management responsibilities include overseeing the physical office environment. The manager will coordinate maintenance, manage office space allocation, and ensure that the office meets health and safety standards. This role also involves planning and executing team‑building activities, fostering a positive workplace culture, and promoting internal communication initiatives.
Technical proficiency is required, with a strong command of Microsoft Office, Teams, and SharePoint. The manager will be expected to produce high‑quality professional documents, including reports, presentations, and correspondence. Excellent writing and proofreading skills are essential to maintain the company’s professional image.
Interpersonal communication skills are paramount. The Executive Office Manager must be able to interact effectively with executives, staff, vendors, and external partners. The role demands professionalism, discretion, and a service‑oriented mindset, ensuring that all interactions reflect the company’s values.
In addition to core responsibilities, the manager will be expected to contribute to internal communication, employee engagement, and corporate culture initiatives. This includes developing communication strategies, organizing events, and supporting initiatives that enhance employee satisfaction and retention.
The recruitment process is structured and involves CV pre‑screening, an AI interview conducted by Jobzyn, and subsequent meetings with the recruiter’s team. Candidates are expected to demonstrate strong organizational skills, attention to detail, and the ability to work autonomously.
Overall, the Executive Office Manager role is a multifaceted position that blends administrative excellence with strategic support for finance, HR, governance, and ESG functions. The ideal candidate will bring a blend of experience, language proficiency, and a proactive approach to managing the dynamic needs of a leading investment holding company in Morocco.
