Administrative Assistant

About the role

We are looking for a highly organized and proactive Administrative Assistant to join our Administration team. The role ensures smooth day‑to‑day office operations by managing resources, coordinating accommodation and transportation, supporting foreign employees with administrative procedures, and maintaining an efficient working environment.

Key responsibilities

• Manage office supplies, administrative purchases, and inventory tracking.
• Coordinate airport transfers, welcome kits, and accommodation for employees, visitors, and international guests.
• Support residence‑permit procedures for foreign staff, handling documentation and follow‑ups with authorities.
• Oversee hotel reservations, invoice verification, and relationships with partner hotels.
• Monitor office cleanliness, hygiene, and overall working conditions, liaising with cleaning services.
• Handle day‑to‑day administrative purchasing, supplier selection, and order follow‑up.
• Maintain filing, archiving, and secure storage of contracts and official documents.
• Prepare meeting rooms, welcome visitors, and provide logistical support for meetings and events.
• Ensure strict confidentiality and information security for all company and employee data.
• Provide general administrative support to various departments as needed.

Required profile

• Bac+2 in Business Administration, Commerce or a related field.
• Fresh graduates with strong potential are welcome; 2–3 years of administration or HR experience is an advantage.
• Previous experience in a Moroccan company or an international (especially Chinese) firm is preferred.
• Strong organizational, time‑management, and attention‑to‑detail skills.
• Excellent communication, interpersonal abilities, and a proactive, solution‑oriented mindset.
• High level of discretion, ability to work independently and collaboratively, and capacity to handle pressure and multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel