Executive Assistant to Fast‑Growing DTC Founder

About the role

This is a unique Executive Assistant position supporting the co‑founder of a fast‑growing direct‑to‑consumer health brand. The role blends personal lifestyle management with business support, acting as the operating system behind one individual's entire professional and personal life.

Key responsibilities

• Own and protect the founder’s personal calendar, scheduling everything from workouts to social events.
• Plan and coordinate social occasions, including reservations, tickets, gifts, and follow‑ups.
• Research, book, and manage travel logistics across multiple time zones.
• Handle personal purchases, subscriptions, household admin, and renewals.
• Maintain a clear view of personal commitments and flag conflicts with work duties.
• Own the business calendar, schedule focus blocks, and prepare meeting agendas and background material.
• Manage the founder’s inbox, triage messages, respond where appropriate, and escalate critical items.
• Track to‑dos and follow‑ups across the team, ensuring deadlines are met.
• Support hiring processes: draft job descriptions, screen candidates, coordinate interviews, and communicate with applicants.
• Draft documents, meeting notes, briefs, and slide decks.
• Coordinate vendor relationships, purchasing, and expense tracking.

Required profile

• Absolute discretion and ability to handle confidential financial, personal, and professional information.
• Proactive mindset; anticipates needs and reduces the founder’s reliance on ad‑hoc requests.
• Exceptional organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work across multiple time zones and manage competing priorities.

Required skills

What we offer

• Competitive compensation (approximately $4,000 per month).
• Direct impact on the founder’s productivity and the company’s growth.
• Flexible working arrangements to accommodate a global schedule.