Virtual Assistant – Operations, Finance & Logistics (Remote)

About the role

We are seeking a proactive Virtual Assistant to support the daily operations of an international music and entertainment agency. Working remotely, you will assist the founder in coordinating travel, managing client communications, handling basic financial tasks and keeping internal processes organized.

Key responsibilities

• Research, book and track flights, hotels, ground transport and related travel documents for bands and team members.
• Maintain travel records, collect receipts and handle changes, cancellations or refunds.
• Send follow‑up emails, schedule discovery and production calls, and add meetings to shared calendars.
• Prepare and dispatch deposit and final invoices, follow up on overdue payments and process approved supplier invoices.
• Organise event‑related documents, questionnaires, payment links and ensure all required information is received on time.

Required profile

• Highly organized, autonomous and able to juggle multiple tasks simultaneously.
• Excellent written communication and attention to detail.
• Experience supporting remote teams in travel, client coordination and basic finance.

Required skills

• Proficiency with Notion or similar knowledge‑base tools.
• Proficiency with Trello or comparable project‑management platforms.