Executive Administration – Global Workplace Solutions

About the role

The Executive Administration role supports HCLTech's Global Workplace Solutions in Morocco, ensuring smooth day‑to‑day office operations, vendor management, security oversight, and technical asset maintenance. You will act as the central point of contact for facilities, finance, and security teams.

Key responsibilities

• Manage daily office administration, reception services, visitor handling, and workplace logistics.
• Oversee PR/PO processes, invoice validation, and coordination with Finance/AP using ARIBA and SAP.
• Serve as the primary SPOC for IFMS vendors, monitor SLAs, contracts, and compliance documentation.
• Lead physical security operations, including guards, access control, CCTV, and incident reporting, ensuring ISO 27001 and SOC compliance.
• Maintain technical equipment such as UPS, diesel generators, HVAC, fire detection, and access control systems, ensuring valid AMCs and maintenance schedules.
• Maintain asset registers, support audit activities, and provide administrative budget tracking.

Required profile

• Minimum 3 years of experience in office administration, facilities, or related functions.
• Proven ability to manage vendor relationships and contractual processes.
• Strong understanding of financial administration, PR/PO cycles, and invoice processing.
• Familiarity with security standards (ISO 27001, SOC 1/2) and audit procedures.

Required skills

• ARIBA
• SAP
• IFMS

What we offer

• Opportunity to work in a global technology environment.
• Collaborative team focused on operational excellence.
• Professional development within HCLTech’s worldwide network.