Administrative Assistant – Finance Department

About the role

An Administrative Assistant in the finance department of the university provides crucial administrative support to ensure smooth financial operations. The role involves managing schedules, handling bank documents, maintaining records, and supporting the finance team with various administrative duties.

Key responsibilities

• Organize schedules, meetings and appointments for the OBS director.
• Manage physical and electronic filing of financial records and workflows.
• Serve as point of contact for internal and external communications.
• Assist with financial reporting, data entry and other administrative tasks.
• Monitor and order office supplies for the finance department.
• Handle incoming and outgoing mail and bank documents, and arrange meeting logistics.

Required profile

• Bachelor’s or Master’s degree in Management, Communication, Finance or a related field.
• 2‑5 years of relevant administrative experience.
• Detail‑oriented, organized, reliable and customer‑service oriented.
• Effective communication skills and ability to manage confidentiality.
• Proficiency with Office 365 applications.

Required skills

• Office 365