Administrative Assistant & Office Coordinator

About the role

This full‑time, on‑site position in Casablanca supports the smooth operation of the office and assists senior executives with daily administrative tasks. The Administrative Assistant & Office Coordinator ensures a professional and welcoming environment for staff, visitors, and partners.

Key responsibilities

• Manage daily office operations, including answering calls, greeting visitors, and maintaining office supplies and equipment.
• Organise meetings, schedule conference rooms, and coordinate logistics for internal and external events.
• Provide executive support such as calendar management, travel arrangements, and preparation of documents and presentations.
• Maintain organized filing systems, process incoming mail and deliveries, and ensure accurate record‑keeping.
• Coordinate communication and workflow between internal teams and external partners.

Required profile

• Strong administrative and clerical abilities, with experience in scheduling, filing, and document management.
• Professional phone etiquette and excellent communication skills.
• Proven experience supporting executives, including calendar coordination and meeting preparation.
• Excellent organisational skills, attention to detail, and ability to prioritise multiple tasks.
• Ability to work on‑site in Casablanca and maintain a professional office presence.
• Interpersonal skills and a customer‑service mindset.
• Previous experience in an administrative or office coordination role; post‑secondary education in business or administration is a plus.

Required skills

• Microsoft Office Suite
• Email and calendar applications
• Basic data entry