Administrative Assistant – Procurement & Infrastructure

About the role

The Human Resources & Administration department is seeking an Administrative Assistant to support the Procurement and Infrastructure unit. The role will work closely with the Director of Procurement and Infrastructure Development to ensure smooth workflow and effective coordination across purchasing units.

Key responsibilities

• Plan, prioritize and manage secretarial and clerical functions of the office.
• Coordinate information flow between university departments and services.
• Draft, type and format various correspondence, and control incoming and outgoing communications.
• Maintain the Director’s calendar, schedule appointments and manage filing systems.
• Prepare and submit tax exemption documents, receive and dispatch purchase requests, and act as purchaser when required.
• Assist in launching and developing projects, process the office budget and perform other assigned tasks.

Required profile

• Bachelor’s degree (preferably in economics or business administration).
• Previous experience in a related administrative or procurement role.
• Strong verbal and written communication skills in English, French and Arabic.
• Ability to prioritize work, meet deadlines and work independently with minimal supervision.

Required skills

• Proficiency in word processing and general office software.

What we offer

• Opportunity to work within a dynamic university environment.
• Professional development and exposure to procurement projects.