Executive Assistant

About the role

Ostorlab, a fast‑growing cybersecurity startup, is looking for an Executive Assistant to keep the international team organized and running smoothly. You will work closely with leadership and support day‑to‑day operations across the company.

Key responsibilities

• Provide administrative and organizational support to company leadership, including calendar management, meeting scheduling, agenda preparation and follow‑ups.
• Organize business travel, company events and office logistics.
• Maintain documents, records and internal processes with confidentiality.
• Support onboarding and coordinate administrative tasks throughout the employee lifecycle.
• Track office supplies, service providers, invoices and other operational needs.
• Facilitate communication between leadership, employees and external partners.
• Identify workflow improvement opportunities and lead operational projects.

Required profile

• Experience in executive assistance, office management, operations or a similar administrative role.
• Excellent organizational skills with strong attention to detail.
• Clear, professional written and verbal communication.
• Good judgment and ability to handle confidential information discreetly.
• Comfortable managing multiple priorities and working independently.
• Proactive, dependable and confident coordinating with people at every level.
• Strong English communication; additional languages are a plus.

Required skills

• Proficiency with common productivity and collaboration tools.
• Ability to communicate professionally in English.