Marketing Development Funds (MDF) Project Administrator

About the role

Arrow's Enterprise Computing Solutions (ECS) business is a global technology enablement company serving technology manufacturers and their channel partners. The Marketing Finance Administrator handles the end-to-end administration, tracking and financial governance of supplier-funded marketing initiatives, ensuring accurate management of MDF requests, approvals, claims, proof of performance and payments while complying with supplier funding requirements and internal financial controls.

Key responsibilities

• Raise and manage MDF project requests and coordinate with marketing and finance teams to obtain approvals and documentation.
• Submit supplier prior approval requests and track approval progress to avoid campaign delays.
• Maintain accurate financial information, budgets and costs in Workfront, and support financial reconciliation and budget tracking.
• Monitor claim submission and Proof of Performance (POP) deadlines, and collect and organize financial evidence and execution reports for MDF claims.
• Ensure compliance with supplier requirements, internal processes and audit standards.

Required profile

• Fluent English and 1-2 years of experience.
• Experience in marketing administration, finance administration, project coordination, supplier funding or a related operational role.
• Experience maintaining project budgets, financial records, claims, approvals and supporting documentation.

Required skills

• Project or work management platforms such as Workfront and supplier portals or finance systems.
• Strong attention to detail, numerical accuracy, organization and deadline management.
• Auditable record keeping and ability to interpret process requirements.

What we offer

• Full permanent contract with a hybrid work model.
• Social advantages: CNSS, CIMR and health insurance.
• Career development opportunities in a fast-growing, international organization.