Project Assistant – Support Project Management

About the role

As a Project Assistant you will support the Project Manager and the wider project team in coordinating daily activities, maintaining documentation, and ensuring smooth communication across on‑shore and offshore teams. You will play a key role in keeping the project organized and on schedule.

Key responsibilities

• Coordinate and monitor day‑to‑day project activities.
• Serve as the primary administrative point of contact for the project team.
• Organise meetings, workshops and governance sessions, handling scheduling and logistics.
• Prepare agendas, meeting materials, presentations, reports and dashboards.
• Maintain project documentation, filing systems and version control.
• Track action items, update stakeholders and support reporting activities.
• Facilitate onboarding of new team members, including access requests.
• Ensure compliance with project methodologies, templates and PMO standards.

Required profile

• 2‑5 years of experience in a similar project support role.
• Strong planning, organisational and multitasking abilities.
• Attention to detail and a structured way of working.
• Clear, professional written and verbal communication in English and French (Spanish a plus).
• Proactive, reliable and able to work under pressure in a multicultural environment.

Required skills

• Proficiency with MS Office tools (Excel, PowerPoint, Word, Outlook).
• Experience using collaboration platforms such as SharePoint and Microsoft Teams.

What we offer

• Opportunity to work for a global leader in technological innovation.
• Dynamic, multicultural work environment.
• Potential for professional growth within Siemens Mobility.