Accounts Payable Specialist

About the role

We are looking for a highly organized and detail‑oriented Accounts Payable Specialist to manage the company’s AP processes. The role involves processing invoices, ensuring timely vendor payments, and maintaining accurate financial records while collaborating with internal teams and external vendors.

Key responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and policy compliance.
• Match invoices with purchase orders, receipts, and other relevant documents.
• Enter AP transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates to ensure invoices are paid on time.
• Maintain organized AP records and documentation.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year‑end closing activities related to AP.
• Support account reconciliations and review outstanding balances.
• Prepare AP reports and summaries for management.
• Assist with audits and provide requested AP documentation.
• Identify opportunities to improve AP processes and operational efficiency.

Required profile

• Previous experience in accounts payable, accounting, finance, bookkeeping, or a similar role.
• Experience processing invoices, payments, vendor statements, and financial transactions.
• Ability to manage high volumes of transactions while maintaining accuracy.
• Strong attention to detail, organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Capability to work independently and collaborate effectively with internal teams.
• Maintain confidentiality when handling sensitive financial information.

Required skills

• Microsoft Excel
• Google Sheets
• Accounting software
• ERP systems
• Financial management platforms