Administrative Assistant

About the role

The Administrative Assistant provides comprehensive administrative and operational support to the Casablanca site of Arrow Global Components. The role ensures smooth coordination of office activities, visitor logistics, travel arrangements and day‑to‑day administrative operations.

Key responsibilities

• Prepare correspondence, reports, presentations, spreadsheets and other business documents.
• Coordinate local and international business visits, including meeting schedules, visitor agendas, hotel reservations, taxi transfers and site logistics.
• Organise meetings by scheduling rooms, preparing materials and coordinating attendees.
• Arrange domestic and international travel when required.
• Prepare and process expense reports and administrative documentation for approval.
• Maintain calendars and provide scheduling support for leaders and key stakeholders.
• Manage office supplies and liaise with vendors to ensure adequate inventory.
• Handle incoming and outgoing mail, shipments and courier services.
• Support onboarding logistics for new employees and visitors.
• Assist with site events, team meetings and employee engagement activities.
• Serve as a point of contact for general administrative inquiries and support day‑to‑day office operations.

Required profile

• Associate degree or equivalent administrative qualification preferred; High School Diploma with relevant experience is acceptable.
• 2–4 years of experience in an administrative, executive assistant, office coordinator or similar role.
• Experience coordinating travel, business visits, meetings and office operations.
• Excellent organisational, communication and interpersonal abilities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams