Personal Assistant

About the role

We are looking for a proactive Personal Assistant to support AXA GBS Morocco’s leadership team in Rabat. The role is hybrid and involves managing complex schedules, travel, and stakeholder interactions for senior executives.

Key responsibilities

• Manage calendars, prioritize appointments and coordinate end‑to‑end travel arrangements.
• Plan and facilitate leadership meetings, maintain long‑term event calendars and prepare meeting materials.
• Organise key stakeholder events such as town halls, off‑sites and executive briefings, draft minutes and follow up on actions.
• Process operational expenses and travel & expense reports using COUPA, raise purchase orders and ensure timely invoice handling.
• Serve as liaison between the DCP team and internal/external partners, supporting logistical aspects of AXA events.
• Collaborate with other Personal Assistants to provide continuous coverage for the leadership team.
• Prepare presentations, supporting documents and provide ad‑hoc project assistance as required.

Required profile

• Strong influencer who builds productive relationships with stakeholders at all levels.
• Excellent verbal and written communication skills in English and French.
• Comfortable handling multiple priorities in a fast‑paced environment.
• Ability to manage ambiguity, balancing long‑term projects with day‑to‑day demands.
• Results‑oriented, proactive and able to reprioritise workstreams without compromising quality.
• Continuous‑improvement mindset, eager to learn and develop new technical skills.
• Highly trustworthy, discreet and committed to confidentiality.

Required skills

• Advanced proficiency with Microsoft Outlook, PowerPoint, Word and Excel.
• Strong ability to learn and use finance, procurement and HR tools, including COUPA.
• Fluency in English and French.