Senior Project Management Support Assistant

About the role

The Project Management Support Senior Assistant provides essential administrative and coordination assistance to ensure smooth planning, implementation, monitoring, and reporting of projects in line with UNOPS rules and procedures.

Key responsibilities

• Provide administrative support for project planning, implementation, monitoring and reporting, ensuring compliance with UNOPS SOPs.
• Track project progress, deliverables, contracts, travel, workshops and grants, and maintain accurate documentation.
• Prepare reports, briefing materials and meeting notes for management and stakeholders.
• Maintain tracking tools and archive operational data.
• Coordinate logistics for meetings, workshops, conferences and steering‑committee events, including travel, accommodation, catering and security arrangements.
• Process travel authorizations, expense claims and reimbursements in accordance with UNOPS policies.
• Support procurement activities by preparing requisitions, purchase orders and payment requests in the ERP system, verifying invoices and contractual documents.
• Assist in tender review, evaluation and contract administration, and keep procurement and financial records organized for audit purposes.
• Provide administrative and logistical assistance to senior management, including scheduling, mission planning, minute‑taking and follow‑up on action items.

Required profile

• Experience in project administration and coordination within an international or UN‑related environment.
• Familiarity with UNOPS rules, regulations and standard operating procedures.
• Strong organizational skills and ability to manage multiple logistical and procurement tasks.
• Attention to detail in documentation, reporting and financial tracking.

Required skills

• Proficiency with an Enterprise Resource Planning (ERP) system.

What we offer

• Opportunity to contribute to impactful projects with a global development organization.
• Exposure to multi‑disciplinary teams and senior management.