Administrative Coordinator – Remote

About the role

We are looking for a highly organized Administrative Coordinator to keep our daily operations running smoothly. The role is fully remote and requires a proactive individual who can manage multiple priorities, coordinate information across teams, and maintain accurate records.

Key responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Facilitate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow‑ups.
• Assist with onboarding, team coordination, and other internal processes.
• Handle routine emails, requests, and inquiries, directing them appropriately.
• Support invoicing, expense tracking, purchase requests, and related processes.
• Identify process gaps and recommend efficiency improvements.

Required profile

• Excellent verbal and written communication.
• Strong organizational, coordination, and time‑management abilities.
• High attention to detail and accuracy.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Professional and discreet handling of confidential information.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Experience using calendars, spreadsheets, project‑management tools, and digital communication platforms.
• Strong documentation and record‑keeping capabilities.

What we offer

• Fully remote work environment.
• Opportunity to collaborate with diverse, international teams.
• Professional development and growth potential.