Executive Administration – Global Workplace Solutions

About the role

The Administration Candidate will lead end‑to‑end administrative, facility, security and technical asset operations for HCLTech in Morocco. Reporting to the Regional Lead – Global Workplace Solutions, the role ensures smooth daily office functions, vendor management and strict compliance with legal, ISO and SOC standards.

Key responsibilities

• Manage daily office administration, reception services, visitor handling and workplace support.
• Coordinate employee services such as seating, access badges, office assets and stationery.
• Oversee PR/PO processes, invoice processing via ARIBA and SAP, and maintain OPEX/CAPEX records.
• Act as primary SPOC for IFMS vendors, monitor SLAs, contracts and compliance.
• Lead physical security operations, access control, CCTV, incident reporting and security audits.
• Maintain technical equipment (UPS, diesel generators, HVAC, fire detection, access control, CCTV) and ensure valid AMCs.
• Track preventive and corrective maintenance, manage spare parts and support audit activities.

Required profile

• Minimum 3 years of experience in administration, facilities or related operations.
• Proven experience managing vendors, security services and technical equipment lifecycle.
• Strong knowledge of compliance frameworks such as ISO 27001 and SOC 1/2.
• Ability to work onsite in Rabat and coordinate with cross‑functional teams.

Required skills

• ARIBA
• SAP
• IFMS
• ISO 27001
• SOC 1
• SOC 2
• UPS systems
• Diesel Generators
• HVAC systems
• Fire detection & suppression
• Access control systems
• CCTV systems