Executive Assistant - Tetouan Factory

About the role

JTI is looking for an experienced and highly organized Executive Assistant based in Tetouan, Morocco, to provide administrative support to the Operations Lead of the Tetouan Factory. The role covers the lead's agenda, travel, correspondence, meetings and events, and acts as the main link between the leadership team and internal and external stakeholders.

Key responsibilities

• Manage the Operations Lead's agenda, including scheduling meetings, appointments and travel arrangements
• Support travel planning and coordination (flights, accommodation, transportation) and coordinate the travel budget for the leadership team
• Prepare and edit correspondence, presentations, reports and internal communications
• Schedule team meetings, take minutes, track action items and follow up
• Handle document translation and legalization, and provide translation during meetings when required
• Organize internal and external meetings, events, visits, townhalls and conferences, including venue, catering, technology and materials
• Act as the main point of contact between the leadership team and stakeholders, handling confidential information with discretion
• Manage office supplies, keep electronic and paper files organized, and process documents needing signatures or approvals on time

Required profile

• University degree (Bachelor) in Languages, HR, Finance or Legal
• 3 years of relevant experience in a multinational company or manufacturing in a similar role
• Excellent verbal and written communication, with full fluency in Arabic, French and English
• Ability to work independently and as part of a team

Required skills

• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organization, attention to detail and proactive problem solving