Office Manager

About the role

Harmattan AI is seeking an Office Manager to ensure smooth administrative and operational processes across its fast‑paced environment. You will join the Operations team and support multiple departments, helping maintain an efficient and productive workplace.

Key responsibilities

• Oversee daily administrative tasks, including office supplies and correspondence.
• Manage logistics for incoming/outgoing packages, postal services, and couriers.
• Maintain facilities, coordinate renovations, repairs, and building upkeep.
• Supervise soft services such as cleaning, catering, and reception, ensuring quality and adequate supplies.
• Plan and optimise workspace layout to accommodate team growth and new joiners.
• Develop and maintain processes that streamline office operations and equipment reliability.
• Arrange domestic and international travel, accommodation, and related documentation.
• Handle visitor management and provide a professional front‑desk experience.
• Support internal and external events, from logistics to document preparation.
• Provide strategic operational support to C‑level executives as needed.

Required profile

• Strong academic background, preferably a degree in Business Administration, Hospitality Management, Office Management, or a related field.
• Proven ability to manage multiple projects simultaneously while meeting deadlines.
• Adaptability to thrive under pressure in a dynamic, fast‑moving environment.
• Detail‑oriented mindset with a “no‑task‑is‑too‑small” attitude.

Required skills