Project Assistant – Support Project Management

About the role

We are looking for a proactive Project Assistant to support the Project Manager and the wider project team in delivering intelligent transportation solutions. You will ensure smooth day‑to‑day operations, facilitate communication across onshore and offshore teams, and help maintain high‑quality project documentation.

Key responsibilities

• Assist the Project Manager in coordinating and monitoring daily project activities.
• Serve as the primary administrative contact for the project team.
• Organise meetings, workshops and governance sessions, handling scheduling, logistics and material preparation.
• Prepare agendas, presentations, reports, dashboards and status updates.
• Track action items, maintain project documentation, filing systems and version control.
• Manage project correspondence and ensure timely distribution of key information.
• Coordinate onboarding for new team members, including access requests.
• Support compliance with project methodologies, governance processes and PMO standards.
• Maintain project trackers, action logs and assist with reporting activities.
• Facilitate information flow and collaboration across multidisciplinary stakeholders.

Required profile

• 2‑5 years of experience in a similar project support role.
• Strong planning, organisational and multitasking abilities.
• Excellent attention to detail and a structured way of working.
• Clear, professional written and verbal communication.
• Ability to work with multicultural, multidisciplinary teams.
• Proactive, reliable and service‑oriented mindset.
• Good command of English and French; Spanish is a plus.
• Comfortable working under pressure and adaptable to dynamic environments.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook
• SharePoint
• Microsoft Teams

What we offer

• Opportunity to join a global leader in technological innovation.
• Dynamic, multicultural work environment.
• Professional development within the rail and transportation sector.