Bilingual Administrative Assistant (Remote)

About the role

Clen Air, a fast-growing Canadian company specializing in air duct cleaning, HVAC services and insulation solutions, is hiring a bilingual Administrative Assistant (English and French) to support its executives and day-to-day operations. This is not a basic admin role: you will take part in real operations such as scheduling, coordination and client communication. The position is fully remote.

Key responsibilities

• Manage and organize executive schedules, meetings and priorities
• Coordinate appointments, follow-ups and daily action items
• Assist with client communication (calls, estimates, updates)
• Handle internal and external communication efficiently
• Support ongoing projects and operational tasks
• Maintain and update systems, databases and workflows
• Coordinate with service providers and internal teams
• Prepare documents, reports and basic data analysis
• Identify gaps and take initiative to improve processes

Required profile

• Previous experience in administrative assistance or a similar role
• Fluent spoken and written English and French
• Strong, clear and structured communication skills
• Highly organized with excellent time management
• Comfortable handling multiple tasks in a fast-paced environment
• Proactive, taking initiative without waiting to be told

Required skills

• Outlook
• Excel
• Word
• PowerPoint

What we offer

• 100% remote work
• Starting pay of 10,000 MAD
• Above-market compensation for the role
• Professional, fast-paced environment
• Growth opportunities as the company scales

Working hours are Monday to Friday, 9:00 AM to 5:00 PM EST (Canada time).