Executive Assistant – Support Senior Directors

About the role

British American Tobacco is seeking an Executive Assistant to provide high‑level administrative support to three senior directors and their teams in a fast‑moving, multi‑category environment. The role is based in London for a 12‑month fixed‑term period and involves coordinating a wide range of activities with internal and external stakeholders.

Key responsibilities

• Manage complex calendars, schedule meetings, and prepare presentations and reports for senior leaders.
• Plan and execute domestic and international travel, workshops, conferences, and events, handling logistics, itineraries, accommodation, and venue arrangements.
• Process expenses, create purchase orders in Coupa, maintain records, and ensure compliance with company policies.
• Support employee lifecycle activities, including onboarding, transfers, off‑boarding, workspace allocation, IT setup, induction planning, and relocation/visa assistance.
• Drive operational efficiency through proactive workload management, continuous process improvement, and stakeholder relationship management.

Required profile

• Proven experience as an Executive Assistant supporting senior leaders in a large, complex corporate setting.
• Strong organisational, prioritisation, decision‑making and planning abilities, with the capacity to anticipate needs.
• Excellent interpersonal and influencing skills, able to collaborate across all organisational levels.
• Solid understanding of business priorities, company policies, and confidential administrative requirements.

Required skills

• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Experience with Concur for expense management.
• Familiarity with Coupa purchase‑order system.

What we offer

• Market‑leading annual performance bonus (subject to eligibility).
• Comprehensive health plans, work‑life balance initiatives, transportation support, and a flexible holiday scheme with additional incentives.