Terminal Assistant – Administrative & Coordination Role

About the role

APM Terminals is seeking a proactive Terminal Assistant to support daily operations at its global terminals. You will act as the main liaison for visitors, manage travel logistics, and assist with procurement and internal events, ensuring smooth and efficient processes.

Key responsibilities

• Coordinate terminal visits, handling agendas, logistics, safety access, and stakeholder alignment.
• Serve as the primary point of contact for visitors, delivering a professional experience.
• Arrange business travel, including flights, accommodation, itineraries, and related logistics.
• Support procurement by creating purchase requisitions and tracking purchase orders and invoices.
• Organize internal events, meetings, workshops, and employee‑engagement activities.
• liaise with external suppliers for catering, equipment, and services to ensure quality delivery.
• Provide administrative support such as meeting coordination, report preparation, record keeping, and document management.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of experience in administrative support, executive assistance, stakeholder coordination, or office management.
• Strong organizational and planning abilities with capacity to manage multiple priorities.
• Continuous‑improvement mindset and curiosity about optimizing work processes.
• Fluency in English and French; Arabic is a plus.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with ERP systems.

What we offer

• Dynamic learning and training culture based on Lean principles.
• Opportunities to develop administrative, procurement, and coordination capabilities.
• Collaborative, multinational environment with cross‑functional exposure.
• Involvement in employee‑engagement events and workplace culture initiatives.