Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to keep our daily operations running smoothly. You will provide comprehensive administrative support to managers and team members, ensuring documents, schedules, and communications are managed efficiently.

Key responsibilities

• Provide general administrative assistance to managers and staff.
• Organize and maintain both digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoicing, expense tracking, orders, and other administrative records as needed.
• Maintain office supplies, equipment, and routine office needs.
• Help organize meetings, events, and internal activities.
• Maintain accurate administrative records and assist with onboarding processes.

Required profile

• Previous experience in office administration or a similar support role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, reliable, and proactive attitude.
• Excellent verbal and written communication skills in English.
• Reliable internet connection and suitable remote‑work setup when applicable.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data‑entry and documentation capabilities.