Administrative Assistant – Accounts Payable

About the role

We are looking for an Administrative Assistant to support our Accounts Payable team, focusing on VAT reclaim activities. You will ensure that invoice documentation is accurate, compliant, and submitted on time.

Key responsibilities

• Collect, verify, and maintain invoice documentation required for VAT reclaim.
• Prepare and submit VAT reimbursement files, gathering original invoices, payment proofs, bank confirmations and customs documents.
• Follow up with vendors and internal stakeholders to resolve missing or incorrect information.
• Assist in clearing backlog and improving documentation quality to reduce VAT rejection rates.
• Support daily Accounts Payable administrative tasks and help improve team organization, compliance and efficiency.

Required profile

• Experience providing administrative support to an Accounts Payable function.
• Familiarity with VAT reclaim processes and tax authority requirements.
• Strong attention to detail and ability to manage documentation accurately.
• Proactive communication with vendors and internal teams to resolve issues.

Required skills