Executive Assistant Intern – CEO Office

About the role

The internship supports the day‑to‑day operation of the Group CEO’s Office, providing exposure to executive administration, travel and mission logistics, meeting coordination, protocol, stakeholder engagement and special projects. The role is ideal for a highly organized, service‑oriented individual who can thrive in a fast‑moving, confidential environment.

Key responsibilities

• Coordinate domestic and international executive travel, including itineraries, bookings, visas, accommodations and travel packs.
• Track procurement, payments, invoices and administrative requests to ensure timely documentation and approvals.
• Assist with meeting preparation – calendars, agendas, materials, attendance lists and action trackers.
• Support stakeholder engagement by maintaining contact databases, managing invitations, high‑level visits, delegations and VIP arrangements.
• Conduct basic research, prepare mission summaries, maintain operational trackers and contribute to process improvements.

Required profile

• Strong academic background, preferably in business administration, international relations, communications, public policy, finance, logistics or a related field.
• Excellent organization, attention to detail, time‑management and ability to handle multiple priorities.
• Strong written and verbal communication, stakeholder management and service orientation.
• Professionalism, discretion, maturity, reliability and sound judgement with sensitive information.
• Ability to work effectively across cultures, functions and seniority levels in a fast‑paced environment.
• Fluency in English; French strongly preferred.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).