Executive Assistant & Office Manager - Casablanca

About the role

A growing international business is looking for an Executive Assistant and Office Manager to support its operations in Morocco. Based in Casablanca, the role combines high-level executive assistance to a UK-based Managing Director with hands-on responsibility for the Moroccan office. You will be the key local point of contact for office operations, facilities, administration and local team coordination, while providing remote executive and administrative support to the Managing Director.

Key responsibilities

• Office management: oversee day-to-day operations and administration of the Casablanca office, keep it professional, safe and well organized, and manage facilities, maintenance, utilities, supplies, equipment and local service providers.
• Procurement and HR coordination: coordinate procurement and IT equipment setup, and work with the outsourced HR provider and the UK Managing Director on local HR administration, onboarding and internal communication.
• Executive assistance: support the UK Managing Director remotely, manage calendars, appointments, meetings and business travel across time zones, draft and proofread correspondence and reports, prepare presentations and management reports, and handle confidential information with discretion.
• Meetings: organize Board, Directors' and Management meetings, prepare agendas, take minutes, maintain action trackers and follow up on agreed actions.
• Customer administration: support the Managing Director after customer meetings, prepare customer-facing documents and proposals, coordinate product sample requests, and help coordinate the recruitment of a HubSpot specialist for CRM integration.

Required profile

• 5 to 7 years of experience in executive assistance, office management or senior administrative and operational coordination roles.
• Proven experience supporting C-level executives, Managing Directors or senior leadership, and managing office operations, facilities and procurement.
• Experience coordinating teams and managing relationships with external service providers; international or multicultural experience highly desirable.
• Fluent English and French, written and spoken; Darija essential for communicating with local suppliers, service providers and employees.

Required skills

• Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong document preparation, reporting and presentation skills.
• Familiarity with CRM platforms such as HubSpot is an advantage; knowledge of ERP systems and digital business tools is desirable.
• Strong organization, time management, communication and discretion, able to work autonomously without direct local supervision.