Executive & Operations Assistant to Managing Director

About the role

We are looking for a highly organized Executive & Operations Assistant to support our UK‑based Managing Director while overseeing the day‑to‑day operations of our newly opened Moroccan subsidiary. The role combines high‑level remote executive assistance with on‑site office and facilities management.

Key responsibilities

• Manage the Moroccan office: ensure a safe, professional environment, oversee facilities, utilities, office equipment, IT procurement and maintenance.
• Act as the local HR liaison for the Moroccan team, coordinating with an outsourced HR agency and the UK MD on onboarding and daily HR processes.
• Support the scaling of the offshore office by implementing systems, processes and communication structures.
• Provide remote executive support to the UK Managing Director: calendar and travel management, correspondence drafting, document preparation, and meeting coordination across time zones.
• Organise Board, Director and Management meetings, prepare agendas, circulate papers, take minutes and track action items.
• Assist with customer and commercial administration, including preparing proposals, reports and coordinating product samples.
• Help recruit a HubSpot specialist to resolve CRM integration challenges between HubSpot, AC Plus and Magento.

Required profile

• Proven experience as an Executive Assistant supporting senior leadership.
• Prior experience in office management or facilities administration.
• Strong organisational and proactive attitude with the ability to work across borders and time zones.

Required skills

• HubSpot
• Magento
• AC Plus