Remote Executive Assistant – Volunteer

About the role

White Heart Union is seeking a remote volunteer Executive Assistant to support its leadership team. This position offers the chance to apply professional administrative skills while contributing to the organization’s mission of education, health, peace, and justice.

Key responsibilities

• Schedule and coordinate online meetings and manage executive calendars.
• Organize documents, maintain records, and support data entry tasks.
• Prepare, track, and report expense statements.
• Draft, review, and send professional correspondence.
• Assist with planning and execution of virtual events and projects.
• Liaise with internal and external stakeholders, ensuring timely follow‑up.
• Help streamline workflows and improve administrative efficiency.

Required profile

• Proven experience in executive administrative support, including calendar management.
• Experience handling expense reports and basic analytics for documentation.
• Strong written and verbal communication skills.
• Excellent document organization, data entry, and task‑prioritization abilities.
• Interest in humanitarian or educational initiatives and prior experience supporting senior leaders.

Required skills

• Proficiency with online office and collaboration tools.
• High attention to detail and discretion with sensitive information.
• Ability to work independently in a remote environment.

What we offer

• Opportunity to contribute to a mission‑driven organization.
• Flexible remote work schedule.
• Professional development through exposure to executive leadership.