Procurement Administrative Assistant

About the role

The Procurement Administrative Assistant supports the Director in managing workflow and coordinating purchasing activities across Al Akhawayn University’s various departments.

Key responsibilities

• Plan, prioritize and manage secretarial and clerical functions of the procurement office.
• Coordinate information flow between university departments and ensure timely follow‑up of purchase requests.
• Draft, type and format correspondence such as letters, memos and faxes.
• Maintain the manager’s calendar, schedule appointments and handle incoming/outgoing communications.
• Manage the office filing system, archive records and prepare tax exemption documentation.
• Receive, record and dispatch purchase requests, act as purchaser when needed, and assist with project launches.

Required profile

• Bachelor’s degree (minimum Bac + 3), preferably in economics or business administration.
• 1‑3 years of relevant experience in an administrative or procurement support role.

Required skills

• Proficiency in word processing.
• Ability to manage files and records efficiently.