Personal Assistant and Office Coordinator

About the role

The Personal Assistant and Office Coordinator provides high‑level administrative support to the General Manager and ensures smooth day‑to‑day office operations, including schedule management, logistics, and coordination with local and regional teams.

Key responsibilities

• Manage the GM’s calendar, arrange meetings, travel, and handle related logistics such as flight bookings, hotel reservations and visa arrangements.
• Prepare meeting agendas, minutes and follow‑up actions; upload and track monthly expenses and reimbursements.
• Monitor office contracts and payments (rent, utilities, suppliers) and ensure timely renewals.
• Liaise with the Dubai Marketing Team for corporate gifts, coordinate internal events, training sessions and staff activities.
• Source and negotiate corporate deals for hotels, telecom packages and other services; oversee ordering and distribution of gifts and event materials.
• Assist in planning and executing internal and external corporate events, managing all logistical aspects.

Required profile

• Proven experience as a Personal Assistant, Office Manager or similar role.
• Strong organisational and multitasking abilities with high discretion and professionalism.
• Excellent communication and interpersonal skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

What we offer

• Competitive salary and benefits package.
• Hybrid working model offering flexibility.
• Opportunities for professional growth within a global company.
• Supportive, inclusive and diverse workplace culture.