Personal Secretary

About the role

The Personal Secretary at Constructiv Group is a full‑time remote position providing comprehensive administrative and organizational support to senior leaders. The role ensures smooth communication, efficient scheduling, and meticulous handling of confidential information.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for designated leaders.
• Organize virtual and in‑person appointments, draft and format correspondence, and prepare documents.
• Maintain digital filing systems, handle confidential information with discretion, and respond to emails and calls.
• Track follow‑ups, support basic report preparation, and facilitate communication between leadership, internal teams, and external stakeholders.

Required profile

• Proven experience in executive or personal assistance, supporting senior leaders with confidential and time‑sensitive matters.
• Strong organizational abilities, attention to detail, and capacity to manage multiple tasks and deadlines remotely.
• Effective written and verbal communication skills with professional email and phone etiquette.
• Ability to work independently with minimal supervision, demonstrating reliability and accountability.

Required skills

• Proficiency with productivity suites such as Microsoft Office and Google Workspace.
• Experience using online calendars and video‑conferencing platforms.